Resources

Grantee Orientation

Your agency is part of history in San Francisco: the first generation of DCYF grantees to receive funding following the reauthorization of the Children and Youth Fund. DCYF respects and appreciates the time, effort, and resources that your agency dedicated to becoming a DCYF grantee, and we extend to you a very warm welcome to the DCYF Family!

In order to ensure that your agency has the information you need to understand the processes and procedures that will impact your funding, all of our grantees will participate in a series of New Grantee Orientation Sessions.

DCYF designed the New Grantee Orientation Sessions using the following four Guiding Principles:

  • Establishing Our Partnership. We consider your agency a full partner in our mission to provide all children and youth the opportunities and resources that will help them reach their full potential.

  • Setting Up Your Agency for Success. We understand that high quality programming is bolstered by the strength of the agency providing it. The New Grantee Orientation will include programmatic-focused sessions by service area and a fiscally-focused session that will help your agency understand what to expect as a DCYF grantee and set up the work we will do together. 

  • Building Relationships. Our shared work leverages the relationships that your agency has with the DCYF staff. Establishing, maintaining, and nurturing our relationships with each other will have the effect of yielding better results for the children, youth, and families we will serve. 

  • Planning for the Future. Unanticipated needs during the funding cycle are likely to arise, and we must be agile enough to make necessary adjustments. We plan to share insight and guidance that will help your agency and our staff to know what we need to do in order to successfully conduct our work.


 
 

Service Area Guides

 

Doing Business with DCYF:

A Guidebook to Partnering with the Department of Children, Youth and Their Families (2018-2023 Funding Cycle)

 

Grantee Communications

 

Service Area Training Presentations

 
 

Handouts

F$P (Financial System Project)

 
 

Youth Program Quality Assessment Tool (YPQA)

 

Contract Management System (CMS)

The Financial System Project (F$P) is a Citywide initiative to implement a new enterprise financial and procurement system that launched on July 3, 2017. DCYF participates in certain functions in F$P, which affects how DCYF does business with grantees.  


DCYF has adopted the Youth Program Quality Assessment Tool (YPQA) from the David. P. Weikart Center for Youth Program Quality as our offical programmatic assessment tool. DCYF expects that by the end of fiscal year 2020-21 all programs will be utilizing the YPQA tool and resources. The YPQA is designed to measure the quality of youth programs and identify staff training needs. It has been validated by use in in community organizations, schools, camps, and other places where youth have fun, work, and learn with adults. The YPQA is suitable for youth in grades K-12. The YPQA evaluates the quality of youth experiences while attending workshops and classes, completing group projects, and participating in meetings and regular program activities. For staff, the YPQA self-assessment process is a great way to see what is really happening in their programs and to build professional competencies.


DCYF grantees are required to use DCYF’s Contract Management System (CMS) to submit workplans, invoices and program data, like youth participant demographics and attendance in DCYF-funded activities.